In the current climate, video conferencing is proving to be a real game-changer and the lockdown has forced us to invest our time and effort into video systems in order to accommodate our entire workforce and service our clients.
With Microsoft Teams being the current platform of choice for Uckfield based accountants, Simmons Gainsford, they have put together a few hints and tips to make using it that little bit easier.
How to see more faces during video calls
You can now see more people in video calls (increased from 4 to 9) making team catch-ups more involved and enjoyable. If it’s not working, try updating Microsoft Teams manually by clicking on your profile picture > Check for Updates
How to multitask with chat windows
Now you can have more than one chat window open at a time. Click on a Chat > right click > choose Pop out chat
How to contact someone quickly
Simply use the search bar at the top of Teams. All commands start with a forward slash. Try typing a forward slash to view them all.
How to ensure your phone or tablet is connected
If your mobile device won’t ring when someone calls you on Teams:
iPhone and iPad
Open up Teams > Go to Settings > Click on Sign Out > Sign back in again
Open up Teams > Go to Settings > Sign Out and uninstall the app > Reinstall the app and sign back in again
How to schedule a Teams meeting in Outlook
You can create a Teams meeting straight from your Outlook calendar. Open Outlook > Go to the Calendar > Click New Teams Meeting
How to open a file in a separate window
To open a file outside Teams so you have them side by side, go to the team Files tab > Click on the 3 dots and then “Open in Sharepoint”
How to grab someone’s attention
Just use the @ symbol to force a notification. For example: @John Doe please respond! You can also use @ to notify a whole channel. For example: @General please respond everyone!
How to send an important announcement
Type your message > Click the A symbol beneath the text box > Click the “New Conversation” drop down and choose “Announcement”
How to send an urgent message
Type your message > Click the A symbol beneath the text box > Click the ! symbol
How to set quiet hours for mobile device notifications
Open the Teams mobile app > Tap the menu in the top left > Choose Notifications > Quiet Hours > You can then specify what time and which days to suppress notifications